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Building a Better Scout Group - Best Practice.
Suggested basic steps to get up and running and have an understanding of what should be happening in all the various sections & committees (with new GLs in mind). Do this in conjunction with your District Leaders STEP 1 New to the GL role ? lets get the basics going to Build a Better Scout Group & work through all the steps over the next few months. Collect details from the following. Group Council meeting. All leaders, PLs etc Intersection activities, Group activities, District, Region options. Ideally monthly as there is lots to discuss. Group Committee meeting. Chair, treasurer, secretary, hall hire, GL etc & maybe 1 invited leader each time. Discuss Group & family activities, fundraising, promotions, membership & Annual fees. Impress on every parent that they need to help out with some activity every term. Send out the "WhatCan I do to help" list. District Section meetings. Seeonee etc District activities, hikes, camps, leadership courses. Samples Planning In the Group made Easy. 3 year planning NSW Form M7 STEP 2 Patrol & Unit meetings. What do we want to do. Agenda & minutes samples STEP 3 Term programs decided & printed and issued to all members. Program shows dates & activities for Record Book. Update books twice a term. Terrain or s/sheet updated. Program shows patrol meetings and Unit council dates, also Milestone Challenges, OAS, SIA etc. GL makes a summary of the various Section activities from the programs so everyone can see what is happening each week. Samples attached Record books and Terrain Used to engage the scouts with their activities STEP 4 Operoo or Permission "forms" Issued at the start of the term. To be accepted/declined within 2 weeks of issue. This gives the leaders and PLs time to plan their hikes, camps etc (food, transport), not at the last minute. Terrain Scouts Australia Program Resources Congratulations, the sections are up & running & everyone knows what is going on in the Group for the next 3-12 months STEP 5 ScoutHub. NSW. Group details & Trainee Leaders modules completed etc On Demand Training for trainees, existing leaders, adult helpers, committee members. use ScoutHub etc to keep in touch with member training. STEP 6 The sections now have interesting & exciting activities and the youth are telling all their mates & inviting them to come along. Don't let them down. Meet the parents, send a welcome email, invite them to be at the hall for 4-6 nights & invite the family to the investiture. New chum's Trial membership, welcome email & tracking onboarding Welcome email sent to parents (can be on ScoutHub) Week 1 & 2 visits, week 3 talk re intro to scouting with youth & parents, Register & Pay as "New Member" and invested. Parent & Youth initial Interviews Introduction to scouting Interviewing parents & children Suggested jobs on the committee STEP 7 Interviewing new leaders & training Step 1, 2, 3 & ongoing training STEP 8 20+ Promotions for the Group. See this website "Promotions" tab Also NSW site Do some promotions every year Leader Support Guides. See Scouts NSW REPEAT THE ABOVE EACH TERM STEP 9 Membership fees billed with State. January & July It is important to decide on the fee structure by 30th November so that invitations to renew will be correct and Payment Classes updated. Advantages of a printed program PLs & members can see the program, who is on duty & leading activities. New members are fascinated by the variety of activities & tell friends Easy access for parents to plan their family activities Members can use it when updating their account in Records books or Terrain. Useful when preparing permission forms, Can be put in a school newsletter Can be stuck on the hall/den notice board Can be stuck on the fridge or in bedrooms Can be added to websites Can be used when discussing the program with Unit, leaders, committee etc Can be sent to new members, Units and District leaders Gives the members satisfaction in seeing how their planning comes together. District leaders can see what the Units are up to & plan visits accordingly Is a template for new leaders either joining or taking over the Unit Great for handouts on promotion days |
groupleader_term_plan.docx 1group_functions_summary1page.pdf council_minutes_draft.docx committee_minutes_draft1.docx audit_of_group_getting_ready.xlsx amembership_1st_ingleside_sample.xlsx 16_point_plan_for_gls___dcs.xlsx what_can_i_do_to_help_the_group.docx whatcan_i_do_to_help___email.docx whatcan_i_do_tohelplist.docx district_cub_activities_terms_1-4.xlsx www.nsw.scouts.com.au/members-services/state-forms/ patrol_meeting_report.docx unit_council_report.docx term_program_unit_draft.docx program_all_sections_listed.docx group_program_2021.xls term_program_unit_sample1.docx term_program_unit_sample2.docx term_programming_7_steps__pd.docx See Scout Shop and pr.scouts.com.au Operoo. Create an Event and email all members or Issue a permission form pr.scouts.com.au/ GLs Log onto ScoutHub. State database Scouts Australia for On Demand Training Queries to State office Training first_night_details_of_child_andparent.xls welcome_to_our_group_email1.docx intro_to_scouting___section_nyp.docx interview_new_parents___youth.docx jobs_on_sections_committee_council.docx 1st_interview_andregister_onlinensw.docx 2nd_interview_after_refs_called.docx 3rd_interviewtraining_modules_etc.docx 3rd_leader_books_for_training.docx 3rd_shirt_badge_layout_colour.pdf 4th_training_ongoing_current_members.xlsx promoting_the_groupand_sections.docx nsw.scouts.com.au/members-services/promoting-your-group/ |
