Sydney North Region Scouts Resources for leaders, adult helpers, parents & youth.
  • Building a better scout group
  • Promotions Recruitment Retention
  • Adventurous Activities
  • Teams 365 & GL's
  • New Youth Program
  • Leaderbuild
  • Group websites samples
  • Games, etc
  • Joeys
  • Cubs
  • Scouts
  • Venturers
  • Rovers
  • Virtual Scouting
Building a Better Scout Group - Best Practice. 
Suggested basic steps to get up and running and have an understanding of what should be happening in all the various sections & committees (with new GLs in mind).
               Do this in conjunction with your District Leaders
STEP 1

New to the GL role ? lets get the basics going to Build a Better Scout Group & work through all the steps over the next few months. Collect details from the following.
Group Council meeting. All leaders, PLs etc Intersection activities, Group activities, District, Region options. Ideally monthly as there is lots to discuss.
Group Committee meeting. Chair, treasurer, secretary, hall hire, GL etc & maybe 1 invited leader each time. Discuss Group & family activities, fundraising, promotions, membership & Annual fees. Impress on every parent that they need to help out with some activity every term. Send out the "WhatCan I do to help" list.
​District Section meetings. Seeonee etc District activities, hikes, camps, leadership courses.                                              Samples​
​Planning In the Group made Easy.  3 year planning NSW Form M7

STEP 2
Patrol & Unit meetings. What do we want to do. Agenda & minutes samples
​STEP 3
Term programs decided & printed and issued to all members. Program shows dates & activities for Record Book. Update books twice a term. Terrain or s/sheet updated. Program shows patrol meetings and Unit council dates, also Milestone Challenges, OAS, SIA etc.   GL makes a summary of the various Section activities from the programs so everyone can see what is happening each week. Samples attached 
​Record books and Terrain    Used to engage the scouts with their activities​
STEP 4 
Operoo or Permission "forms" Issued at the start of the term. To be accepted/declined within 2 weeks of issue. This gives the leaders and PLs time to plan their hikes, camps etc  (food, transport), not at the last minute.
Terrain    Scouts Australia Program Resources     
​         
​Congratulations, the sections are up & running & everyone knows what is going on in the Group for the next 3-12 months                 STEP 5
Scoutlink. NSW. Group details & Trainee Leaders modules completed etc 
On Demand Training for trainees, existing leaders, adult helpers, committee members. use Scoutlink etc to keep in touch with member training.
STEP 6 
The sections now have interesting & exciting activities and the youth are telling all their mates & inviting them to come along.  Don't let them down. Meet the parents, send a welcome email, invite them to be at the hall for 4-6 nights & invite the family to the investiture. 
New chum's form, Welcome email 
 New chum form completed on night 1.  Basic details for GL.
Welcome email sent to parents.   
Week 1 & 2 visits, week 3 talk re intro to scouting with parents, Invoice issued, week 4-5 invested.
Parent & Youth initial Interviews         Introduction to scouting
​                                                                Interviewing parents & children
​                                                                Suggested jobs on the committee

 STEP 7
Interviewing new leaders & training    Step 1, 2, 3 & ongoing training


​

​STEP 8

20+ Promotions for the Group.   See this website "Promotions" tab
       Do some promotions every year
Leader Support Guides.  See Scouts NSW
​
                           REPEAT THE ABOVE EACH TERM
​​STEP 9
Membership fees billed annually.   Sample spreadsheet
      It is important to decide on the fee structure by 30th November.                         This will allow timely billing of the fee invoices early in the following year. 


​Advantages of a printed program
PLs & members can see the program, who is on duty & leading activities
New members are fascinated by the variety of activities & tell friends
Easy access for parents to plan their family activities
Members can use it when updating their account in Terrain
Useful when preparing permission forms
Can be put in a school newsletter
Can be stuck on the hall/den notice board
Can be stuck on the fridge or in bedrooms
Can be added to websites
Can be used when discussing the program at Councils (Unit, leaders, committee  etc )
Can be sent to new members, others Units and District leaders
Gives the members/leaders satisfaction in seeing how their planning comes together
District leaders can see what the Units are up to & plan visits accordingly
Is a template for new leaders either joining or taking over the Unit
Great for handouts on promotion days









groupleader_term_plan.docx
 1group_functions_summary1page.pdf
​
​
​

council_minutes_draft.docx
committee_minutes_draft1.docx
audit_of_group_getting_ready.xlsx
amembership_1st_ingleside_sample.xlsx
audit___annual_fees_collection_sample.xlsx
16_point_plan_for_gls___dcs.xlsx
what_can_i_do_to_help_the_group.docx
whatcan_i_do_to_help___email.docx
​whatcan_i_do_tohelplist.docx

district_cub_activities_terms_1-4.xlsx

www.nsw.scouts.com.au/members-services/state-forms/

​patrol_meeting_report.docx
unit_council_report.docx
​

term_program_unit_draft.docx
program_all_sections_listed.docx
group_program_2021.xls
term_program_unit_sample1.docx
term_program_unit_sample2.docx
term_programming_7_steps__pd.docx
​

​​See Scout Shop and pr.scouts.com.au

Operoo. Create an Event and mail all members
or Issue a permission form 
​
pr.scouts.com.au/
​
​
​
​
​
GLs Log onto Scoutlink.  State database
​Scouts Australia  On Demand Training
​Queries to State office Training
​
​


​

​first_night_details_of_child_andparent.xls
welcome_to_our_group_email1.docx
​


intro_to_scouting___section_nyp.docx
interview_new_parents___youth.docx
jobs_on_sections_committee_council.docx
​
1st_interview_andregister_onlinensw.docx
2nd_interview_after_refs_called.docx
3rd_interviewtraining_modules_etc.docx
​3rd_leader_books_for_training.docx
3rd_shirt_badge_layout_colour.pdf
4th_training_ongoing_current_members.xlsx
​

promoting_the_groupand_sections.docx
www.nsw.scouts.com.au/bravo/
​www.nsw.scouts.com.au/members-services/policies-and-resources/


audit___annual_fees_collection_sample.xlsx
​sample_annual_fees_invoice.doc
annual_fees_olympic_standard.docx










Powered by Create your own unique website with customizable templates.